April 8 2010 Ycabc Minutes

MINUTES
(April 8, 2010)

Present: Bill Stevens (AARP), Greg Broyles (DSHS), Luz Gutierrez (RCDR), David Gilbreath (CCCSYV), Sylvia Martinez (IRS), Trisha McCray & Beth Farnsworth (Goodwill/ Yakima Work Opportunity Center), Steve Loeb (VISTA for YCABC), Lance Stephens (UWCW), Jessica Morgan (Heritage University), Amy Peters (People for People), David Hacker (YCHS)

Call to Order: Dave Gilbreath called the meeting to order at approximately 9:35AM.

Agenda: The agenda for today’s meeting was approved following addition of discussion of the Wal-Mart Grant.

Minutes Review/Approval: Minutes from the March 11, 2010 meeting were approved without changes.

EITC Committee: Bill Stevens reported a computer at St. Vincent is having technical issues, which has negatively affected the tally. Tallied so far in this year, there have been about 3,300 returns completed and $1.5 million in EITC refunds. The last ad hoc visit to Sunnyside went well, and permanent sites may be added in Sunnyside and at Heritage University next week. It was agreed that 2-1-1 can start doing the scheduling for the Goldendale site next year. The post office tax event on April 15th from 5:30pm to 8:30pm and promotions for it were discussed.

Wal-Mart Grant: Lance provided on overview of the $15K grant and discussed how the grant would be expensed (equipment, advertising and support to 211). The “disabilities” portion of grant was discussed and everyone felt comfortable those requirement have been met. Sylvia moved that we approve the expenditures of the grant as discussed. Luz seconded the motion and it was unanimously approved.

YCABC Grant Budget: A handout about the grant budget and statistics about current spending allocations were given by Steve Loeb. To date, we have spent/obligated nearly 50% of the $25,000 grant budget from the WA Dept of Commerce. The amount of the Wal-Mart grant and restrictions placed on the money in it were discussed. It was agreed that further discussion of the Wal-Mart grant would be on the agenda of the next ABC meeting. A motion was unanimously approved (Amy Peters abstained) to give $1,500 to 2-1-1 to help them continue providing services for the YCABC, especially in providing information and making appointments for customers of tax preparation sites in our service area.

Bank On Yakima County: The current status of the Bank On program, current financial partners, and launch schedule were discussed. With an estimated 10% of Yakima area residents unbanked, the need for this program was reemphasized. The memorandum of participation between the banks and the YCABC were discussed. Additionally, the importance of social service agency involvement and the role of DSHS were discussed. There will be a meeting on April 20th to review the final marketing materials before launching the program.

Financial Education: Dave reported CCCSYV would offer a series of Checkwise classes for new account holders needing help in managing checking/savings accounts. The classes will occur weekly, and will likely transition monthly classes, depending on need. Classes will be held on Monday evenings from 6-8PM at 1115 W Lincoln, Suite 117, Yakima. We hope to be able to offer the Checkwise class online on the Bank on Yakima web site, including pre-test and post-test results.

Beth reported that Goodwill, through the Yakima Work Opportunity Center, offers day and evening financial literacy education classes that include a reward of a $50 debit card on completion. The current course is given in 8 classes during a 4 week period and attendance is estimated at 15 people per class. The class is currently available only in English, but a Spanish option will hopefully be added soon. Evening classes are held in Selah, and Yakima will hopefully be added by the end of the month. Some Saturday classes are done at DOC for the work release population.

Luz will work with Latino asset building coalition for training in Spanish. There will be Spanish classes in the lower valley and Royal City. Steve will get and distribute the list that Lindsay made of financial education classes in the area.

Update On VISTA Sponsorship: EPIC withdrew support for the current VISTA position and other unfilled VISTA positions. Yakima County has submitted a proposal to be the lead agent of a 9 member VISTA team. The concept paper was approved, and the application for the 9 members has been informally accepted. Supervision of the VISTA supporting the YCABC is planned to transition to People For People.

YCABC Website: New website (www.bankonyakima.org) and the reporting tool for the financial institutions were overviewed.

Monthly Budget Review: The YCABC budget expenditures and plans were reviewed with no objections. Guidelines for using grant money for Bank On vs. EITC were mentioned. The timeframe for spending the rest of the money was discussed.

Legislative Update: Dave reported that funding for Asset Building was maintained in the state budget. Although it’s too early to predict accurately, it appears that the State will provide about the same level of funding for ABC’s next year as it has this year.

Marketing Proposal: A marketing proposal from Idea Marketing was reviewed. Amy Peters stated, based on her experience, the media mix looked good and the overhead costs weren’t excessive. After some discussion the group agreed that we need to get more specific data on:
• Volume of advertising spots
• Timeframe of advertising
• Amount of match spots that we will get as a non-profit

There was also a discussion of how we could extend the 8-10 week advertising period past the end of the grant cycle. Can we secure contracts for dates beyond June with current grant? Steve will research. A motion to approve the marketing proposal with the condition that we get the more specific information specified was put forward, seconded, and approved. It was agreed that Steve and Dave were granted the ability to go ahead with the proposal provided that the conditions were met.

David Hacker discussed the advantages of a marketing survey of social service agencies to help inform them of the Bank on Yakima County program and determine if they would participate as a bank on partner organization, including a link to their organization’s web site on the Bank on Yakima website. David and Steve Loeb will work on the survey questions and how to complete the survey.

Other Business: Luz passed out fliers to the Cinco De Mayo event in downtown Yakima. Tabling for the ABC for $75 was mentioned as a possibility. Luz estimated that 10,000 people would attend the event.

The meeting adjourned at 10:30am. The next meeting was set for May 13, 9:30-10:30am, EPIC Fireside Room.

Recorded by,

Steve Loeb
Americorps VISTA